To find a search advocate for your search, please email a request for volunteers to the Search Advocate listserv (instructions below). Advocates seem to volunteer more quickly to messages sent in the morning and early in the week (Mon/Tues/Weds).
To: YOUR NAME
SUBJECT: Search Advocate Needed for DEPT_NAME POSITION_TITLE search
The department of DEPT_NAME is seeking a search advocate for our upcoming POSITION_TITLE search. [Next provide some background about the position, context for the search, etc. such as: "This new position will play a critical role in XXXXX and will be a key contributor to our ongoing YYYYY initiative."] The committee will have six members including the SA and search chair. We expect that the committee will meet weekly via Zoom for much of the process, though the frequency may decrease during the recruitment period. Search advocate may participate remotely but we would prefer they participate in person for site interviews. Anticipated timeline is:
Charge meeting – DATE_1
Review of job description and some (if not all) criteria matrix development will be done before the job is submitted to HR for posting*
Job description to HR for final review and posting – DATE_2
Recruitment period – DATE_3 to DATE_4
First round interviews – the week of DATE_5
Second round/site interviews – during the X-week period from DATE_6 to DATE_7
Final synthesis and report to hiring manager – by DATE_8
If you are interested and are currently eligible to serve (or can become eligible by DATE_1), please contact NAME EMAIL_ADDRESS to volunteer. Thank you.
HIRING MANAGER SIGNATURE
*NOTE TO HIRING MANAGERS: It may be hard to find a search advocate to volunteer if you have already sent the job to be posted. Search advocates are most likely to volunteer for searches that include an opportunity for the advocate and committee to review the job description and suggest ways to make it more inclusive (before it is posted).
IF NO RESPONSE
Hiring managers usually identify a search advocate within 24 hours of posting a request to the listserv. If you have not confirmed with a search advocate after the first day or so, please contact Anne Gillies, Search Advocate Program Director, at email@example.com. She will send a more urgent follow-up request on your behalf which usually results in selection of a search advocate within just a few minutes. Remember, it may be harder to find a volunteer if the job is already posted. If you have questions, please contact Anne Gillies at firstname.lastname@example.org or 541-760-6160.